Al-Sayer Group, a leading name in the automotive industry, is looking for a dedicated and professional Secretary to join the Lexus Fleet Vehicles department. The role involves providing administrative support, managing correspondence, and assisting with office management tasks. If you have excellent organizational and communication skills, this is an exciting opportunity to work in a dynamic and fast-paced environment.
Responsibilities
- Manage incoming and outgoing mail, ensuring confidentiality and proper routing to concerned staff.
- Take dictation, type internal memos, letters, emails, reports, presentations, and other business correspondence.
- Maintain appointment and event calendars, arrange meetings, and handle travel reservations for staff and visitors.
- Prepare agendas for meetings, attend and compile minutes of meetings.
- Conduct research and prepare presentations for staff use.
- Follow up on staff requests, ensuring timely completion or reporting issues to the appropriate staff.
- Answer phone calls, greet visitors, and manage messages, transferring them to the correct personnel.
- Maintain various databases and electronic records, such as contact lists, customer information, and other business records.
- Set up and maintain paper and electronic filing systems for records and correspondence.
- Perform clerical tasks such as filing, photocopying, scanning, ordering supplies, and maintaining office equipment.
- Follow up with Finance, Credit, Customs, Delivery, Admin, and Traffic Departments to ensure smooth operations related to vehicle readiness and invoicing.
Qualifications
- Diploma or equivalent (12th Standard + 2 or 3 years Diploma).
- Minimum of 3 years of relevant experience (or 7 years with a vocational certificate).
- Strong proficiency in English.
- Proficient in MS Word, Excel, and other office management tools.
- Knowledge of company asset management, document archival, and business writing.
Behavioral Competencies
- Achievement Orientation
- Problem Solving
- Customer Orientation
- Execution Excellence
- Personal Effectiveness
- Impact and Influence
Benefits
- Competitive salary and benefits package (details discussed during the interview).
- Opportunity to work in a prestigious automotive group with career growth potential.
- Access to professional development and training programs.
Application Instructions
Interested candidates should apply through the Talent Pal platform for further details. Ensure your CV is updated to reflect relevant experience and skills.