Prime Placement Vision is seeking a motivated Office Clerk to play a crucial role in ensuring the smooth and efficient operation of our office environment. This position involves performing a variety of administrative and clerical tasks to support daily operations and provide general assistance to staff members and visitors.
Key Responsibilities
Administrative Support:
- Assist with day-to-day administrative tasks, including data entry, filing, photocopying, and scanning documents.
- Prepare and distribute correspondence, memos, and reports as needed.
- Maintain electronic and hard copy filing systems to ensure organized and easily accessible records.
Reception Duties:
- Greet visitors and direct them to the appropriate person or department.
- Answer and route incoming calls, take messages, and handle inquiries in a professional manner.
- Manage the reception area, ensuring it is tidy and welcoming.
Office Supplies and Equipment:
- Monitor inventory levels of office supplies and place orders as needed.
- Ensure office equipment, such as printers, copiers, and fax machines, are properly maintained and serviced.
- Assist with setting up and troubleshooting office equipment as required.
Mail Handling:
- Receive, sort, and distribute incoming mail and packages.
- Prepare outgoing mail and packages for shipment using postal or courier services.
- Maintain postage meter and accurately record postage expenses.
Data Entry and Record Keeping:
- Enter and update data in computer systems and databases accurately and efficiently.
- Maintain records of office activities, expenses, and other relevant information.
- Assist with generating reports and compiling data for analysis as requested.
Meeting and Event Support:
- Assist with scheduling meetings, appointments, and conference room bookings.
- Arrange catering, audiovisual equipment, and other logistics for meetings and events.
- Prepare meeting agendas, materials, and presentations as directed.
General Assistance:
- Provide general assistance to staff members as needed, such as preparing documents, making travel arrangements, and coordinating office activities.
- Perform other duties as assigned to support the overall functioning of the office.
Qualifications
- High school diploma or equivalent; additional education or training in office administration is a plus.
- Proven experience in an office support role or similar position.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.
- Excellent organizational and multitasking skills with the ability to prioritize tasks and manage time effectively.
- Strong communication and interpersonal skills with a courteous and professional demeanor.
- Attention to detail and accuracy in all work tasks.
- Ability to work independently with minimal supervision as well as part of a team.
- Flexibility and adaptability to changing priorities and deadlines.
Application Process
Interested candidates can share their CV via email at careers.primeplacement@gmail.com or contact us via WhatsApp at +965 7558257142.