Executive Assistant (Work From Home)

Are you highly organized and experienced in managing the schedules and tasks of top executives? Persona is looking for Executive Assistants to support the growth of some of the world’s most dynamic tech startups. Our mission is to connect talented professionals worldwide with fast-growing companies backed by leading investors like Sequoia Capital and Andreessen Horowitz. This is a great opportunity for someone who excels in prioritizing tasks, maintaining confidentiality, and ensuring smooth operations across multiple teams. As an Executive Assistant, you’ll be at the heart of a company’s operations, helping executives manage their professional and personal responsibilities while contributing to the business’s overall success.

If you enjoy being on top of details, keeping executives organized, and are looking for a long-term, remote career opportunity, this could be the perfect fit for you.

Responsibilities:

As an Executive Assistant at Persona, your main tasks will include:

1. Internal Process Management: Streamline and maintain internal processes to support executives across the company. Coordinate with both internal teams and external resources to ensure smooth workflow.
2. Liaison Between Management and Teams: Act as the communication bridge between executives and employees, managing updates, tasks, and various projects with professionalism.
3. Scheduling and Coordination: Manage the professional and personal scheduling needs of C-level executives, including meetings, email, calls, travel arrangements, and client management.
4. Prioritizing Tasks: Organize and prioritize tasks to align with the executives’ top goals, ensuring that company objectives are achieved efficiently.
5. Confidentiality: Handle all materials with discretion, ensuring that sensitive information is kept confidential and is communicated securely with clients and stakeholders.

This role demands someone who is skilled at time management, excellent in communication, and who can maintain a high level of professionalism in all interactions.

Qualifications:

To be successful as an Executive Assistant, you should meet the following criteria:

1. 4+ years of experience: You must have hands-on experience working as an executive assistant to one or more executives, with experience handling sensitive corporate information.
2. Proficiency in online tools: Strong knowledge of cloud systems, online calendars, and other organizational tools is necessary to manage tasks efficiently.
3. Fluent English communication: You must be able to communicate fluently in English, both in writing and verbally.
4. Tech-savvy: Being comfortable with technology and applications is essential for managing day-to-day tasks.
5. Long-term commitment: We are looking for candidates who are committed to working full-time and dedicated to supporting one company over the long term.
6. Availability during U.S. business hours: You will need to be available to work during U.S. business hours, whether it’s Pacific, Central, or Eastern time zones.

Desired Qualities:

We are looking for candidates who possess the following qualities:

1. Outstanding communication skills: You must be able to present information clearly and confidently across multiple platforms, whether in person, over email, or via video calls.
2. Relationship-building skills: You have a natural ability to build strong professional relationships, understanding the needs of executives and teams.
3. Agility and adaptability: You can manage competing tasks with high prioritization, anticipating what needs to be done and staying on top of deadlines.
4. Initiative and problem-solving: You are resourceful, able to make decisions quickly, and take the initiative to solve problems independently with minimal supervision.
5. Confidentiality and discretion: You have experience managing sensitive information and can handle confidential tasks with care, always exercising professionalism.

Benefits:

Working at Persona comes with many perks to ensure you feel supported, valued, and able to perform your best:

1. Competitive salaries: We offer some of the best salaries in the industry, ensuring your compensation reflects your hard work.
2. Global remote work flexibility: You can work from anywhere in the world, providing the flexibility to create a workspace that suits your lifestyle.
3. Career development opportunities: We offer numerous opportunities for growth and advancement as the company scales.
4. Collaborative and positive environment: Work in a fast-paced, friendly, and collaborative company culture that values teamwork and continuous improvement.
5. Full benefits: Enjoy comprehensive benefits that support your health, well-being, and professional success.

Benefits at Persona Include:

1. Health insurance subsidy: We offer a health insurance subsidy to help you manage medical expenses and stay healthy.
2. Unlimited paid time off: Enjoy the freedom of unlimited paid vacation and sick leaves, so you can recharge when needed.
3. Annual performance-based bonuses: You’ll have the opportunity to earn bonuses based on your performance, providing extra incentives for going above and beyond.
4. Monthly tech allowance: We provide a stipend to cover the cost of technology tools or software you might need to stay productive.
5. Flexible payment options: Choose to receive your salary in the currency of your choice, making payments easier for you based on where you live.

Applying Guide:

To apply for the Executive Assistant role at Persona, follow these steps:

1. Update your resume: Ensure your resume highlights relevant skills like managing executive schedules, handling sensitive information, and using cloud-based project management tools.
2. Craft a compelling cover letter: Your cover letter should explain why you’re interested in this role and how your previous experience makes you a great fit. Mention your ability to work independently, handle confidential tasks, and work U.S. business hours.
3. Submit your application: Visit our website and apply by uploading your resume and cover letter. Be sure to double-check that your contact details are accurate.
4. Prepare for an interview: If selected for an interview, be ready to discuss your experience in managing executive tasks, handling confidential information, and ensuring smooth business operations.
5. Onboarding process: Once hired, you’ll be carefully matched with one of our client companies based on your background and skills. We provide full training and support to help you succeed in your role.

APPLY HERE