Office Clerk

Prime Placement Vision is seeking a motivated Office Clerk to play a crucial role in ensuring the smooth and efficient operation of our office environment. This position involves performing a variety of administrative and clerical tasks to support daily operations and provide general assistance to staff members and visitors.

Key Responsibilities

Administrative Support:

• Assist with day-to-day administrative tasks, including data entry, filing, photocopying, and scanning documents.
• Prepare and distribute correspondence, memos, and reports as needed.
• Maintain electronic and hard copy filing systems to ensure organized and easily accessible records.

Reception Duties:

• Greet visitors and direct them to the appropriate person or department.
• Answer and route incoming calls, take messages, and handle inquiries in a professional manner.
• Manage the reception area, ensuring it is tidy and welcoming.

Office Supplies and Equipment:

• Monitor inventory levels of office supplies and place orders as needed.
• Ensure office equipment, such as printers, copiers, and fax machines, are properly maintained and serviced.
• Assist with setting up and troubleshooting office equipment as required.

Mail Handling:

• Receive, sort, and distribute incoming mail and packages.
• Prepare outgoing mail and packages for shipment using postal or courier services.
• Maintain postage meter and accurately record postage expenses.

Data Entry and Record Keeping:

• Enter and update data in computer systems and databases accurately and efficiently.
• Maintain records of office activities, expenses, and other relevant information.
• Assist with generating reports and compiling data for analysis as requested.

Meeting and Event Support:

• Assist with scheduling meetings, appointments, and conference room bookings.
• Arrange catering, audiovisual equipment, and other logistics for meetings and events.
• Prepare meeting agendas, materials, and presentations as directed.

General Assistance:

• Provide general assistance to staff members as needed, such as preparing documents, making travel arrangements, and coordinating office activities.
• Perform other duties as assigned to support the overall functioning of the office.

Qualifications

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Proven experience in an office support role or similar position.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.
• Excellent organizational and multitasking skills with the ability to prioritize tasks and manage time effectively.
• Strong communication and interpersonal skills with a courteous and professional demeanor.
• Attention to detail and accuracy in all work tasks.
• Ability to work independently with minimal supervision as well as part of a team.
• Flexibility and adaptability to changing priorities and deadlines.

Application Process

Interested candidates can share their CV via email at careers.primeplacement@gmail.com or contact us via WhatsApp at +965 7558257142.