We are seeking a highly organized and proactive Secretary to support our Division Head. This role involves managing the divisional timetable, organizing meetings, handling correspondence, and ensuring efficient communication within the division. The ideal candidate will have strong administrative skills and experience in a similar role.
Responsibilities
- Manage the Divisional Timetable: Schedule and organize meetings, ensuring timely attendance and coordination.
- Prepare Meeting Minutes: Accurately document discussions and decisions made during meetings, and handle the Division Head’s agenda.
- Handle Correspondence: Manage incoming and outgoing communications, including emails and letters, and prepare reports and management letters.
- Arrange Travel: Organize travel arrangements for direct reports, including booking flights, accommodations, and transportation.
- Maintain Filing System: Develop and maintain a confidential, easily retrievable filing system for documents and correspondence.
- Effective Communication: Maintain clear and efficient communication across the division, ensuring all parties are informed and up-to-date.
Qualifications
- Minimum of 1 to 3 years of experience in a similar administrative or secretarial role.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong skills in scheduling, diary management, and travel planning.
- Excellent organizational and time-management abilities.
- Ability to handle documents efficiently and respond to customers in a timely manner.
- Professional demeanor with a high level of confidentiality.
Benefits
- Competitive salary and benefits package (to be discussed during the interview).
- Opportunity to work in a dynamic and supportive environment.
- Chance to contribute to the efficient management of a busy division.
Application Instructions
To apply, please send your CV to aturaat@gmail.com. Ensure your application highlights your relevant experience and skills.
Join our team and support effective management within our division!